Focus on your ministry.
We'll steward the books.
Allied Numbers keeps churches' finances accurate, fund-tracked, and up-to-date — so your pastor, treasurer, and finance committee always know where things stand. We understand church finance because we share your commitment to honesty, integrity, and faithful stewardship, down to the last dollar in every fund.
Built for congregations like yours
Church finances aren't like a typical small business.
Restricted funds, volunteer treasurers, and a rotating cast of guest speakers and musicians make church bookkeeping its own discipline — one that general bookkeepers often miss. Getting it wrong isn't just a bookkeeping error; spending a building-fund gift on payroll is a real trust issue with your congregation. Getting it right is where we come in.
Restricted funds get commingled
Building fund, missions, and memorial gifts end up mixed with general giving, making it hard to know what's actually available to spend.
Volunteer treasurers wear too many hats
A dedicated volunteer is doing their best, but the books fall behind between board meetings — and there's no backup system.
1099s slip through the cracks
Guest speakers, musicians, and contract labor often go untracked all year, turning January into a compliance scramble.
Bookkeeping that understands fund accounting.
Every engagement starts with a paid, standalone review of your current books and fund structure, so scope and pricing reflect your church's real situation. Fund-level bookkeeping comes standard from day one — accounts payable, payroll, and 1099 tracking are added in as your tier grows.
Fund-Coded Bookkeeping
Offering and donation entry categorized by fund — general, missions, building, benevolence — plus bank and card reconciliation.
Restricted Fund Tracking
Designated gifts are tracked separately from general giving, so restricted funds are never spent outside their purpose.
Payroll Assistance
Coordination and processing support for pastoral and administrative staff payroll — support, not tax advice on clergy pay.
1099 Tracking
Proactive monthly tracking for guest speakers, musicians, and contract labor — no more year-end scramble.
Statement of Activities
Monthly fund-based financial statements built for how a church actually needs to see its finances.
Finance Committee Review
A monthly review call with your pastor, treasurer, or finance committee — clear numbers, clearly explained.
We share your commitment to faithful stewardship.
Every fund, every gift, every dollar matters to your congregation — and it matters to me too. I built Allied Numbers on honesty, integrity, and accuracy, so your pastor, treasurer, and finance committee can trust the numbers as much as they trust you. Meet the rest of the team who'll be caring for your church's books.
The right level of support for your congregation.
Every church starts with a paid review of current books and fund structure — your engagement is scoped from what we actually find, not a guess. See our full service list and tier comparison for more detail.
Monthly Accounting
- Secure client portal for documents & communication
- Weekly offering & donation entry by fund (general, missions, building, benevolence), so records stay current
- Bank & card reconciliation
- Monthly Statement of Activities by fund
- Year-end giving/financial summary packet for your tax preparer or auditor
- 2-business-day support response
- Semi-annual treasurer/finance-committee review call
Controllership
- Everything in Essential, plus:
- Fund accounting — restricted vs. unrestricted, so designated gifts stay where they're meant to go
- Accounts payable for vendor bills & contractor payments
- Budget-to-actual by fund/ministry
- Payroll assistance for pastoral & administrative staff
- Proactive monthly W-9/1099 tracking for musicians, guest speakers & contract labor
- Paperless receipt management
- Monthly close with a review for unusual or out-of-pattern activity
- Quarterly review call with pastor, treasurer, or finance committee
Advisory
- Everything in Growth, plus:
- Cash flow forecasting for capital campaigns or building projects
- KPI dashboards — giving trends, per-fund burn rate, staff cost ratio
- Budget-vs-actual reporting with board/finance-committee-ready packages
- Monthly strategy session — stewardship & budgeting planning folded in
- Priority reporting — 1 business day response
- Point of contact for bankers/investors, with your approval
- Board financial presentations on behalf of the treasurer
Three steps, no surprises.
We scope your engagement from your church's actual books and fund structure — not a flat-rate guess.
Discovery Call
A conversation about your congregation, your ministry goals, and how we can help you get there.
Paid Diagnostic & Cleanup
A paid, standalone review of your books and fund structure, followed by a cleanup quote priced on exactly what we find.
Ongoing Monthly Rhythm
Once your books are current, you move into a steady monthly rhythm — clean, fund-accurate financials every month.
A few things we don't do (on purpose).
No Tax Filing
We don't prepare or file taxes — including clergy housing allowance calculations and Form 990 — but we keep your fund records clean, current, and ready for your tax professional.
No House Calls
You won't find us showing up at your church office. Everything happens virtually, so you get expert help without clearing your calendar.
No Guessing
Every fund is reconciled and audit-ready. If we're not sure, we'll say so — never an answer we made up.
We see staying out of clergy tax topics as a strength, not a limitation — it lets us stay narrowly and confidently focused on getting your fund accounting right.
What Illinois churches ask us first.
Do you prepare our Form 990 or handle clergy housing allowance?
No. We provide bookkeeping, accounts payable, payroll assistance, and W-9/1099 tracking only — not tax preparation, planning, or advisory services of any kind. We're glad to record items as your board directs and work alongside your tax professional.
Do you work outside Central Illinois?
Yes. We're based in Central Illinois and know the Illinois church community well, but we work with churches outside Illinois too — everything runs through QuickBooks Online for easy remote collaboration with your finance committee, no matter where you're located.
Can you keep restricted funds separate?
Yes — building fund, missions, and memorial gifts are tracked separately from general giving, so restricted funds are never spent outside their purpose.
How do you handle 1099s for guest speakers and musicians?
Proactive monthly tracking for guest speakers, musicians, and contract labor — so January isn't a scramble.
Stop guessing. Start knowing your numbers.
Book a complimentary discovery call — let's talk about how we can help your church grow.
Book Your Discovery Call